2019 Convention Travel
Airfare Discounts | Arrival Instructions | Rental Cars | Taxi or Train | Attire | Business Hours | Climate | Currency | Electricity | Health | Insurance | Mobile Phone| Passport and Visas | Timezone | Tipping | Useful Phone Numbers | Foreign Embassies | Departure from California
Delta Reservation Information
Delta Air Lines is pleased to offer special discounts for Society of Wood Science and Technology
Please click here to book your flights!
You may also call Delta Meeting Network® at 1.800.328.1111* Monday–Friday, 7:00 a.m. – 7:30 p.m. (CT) and refer to Meeting Event Code NY2NS
*Please note there is not a service fee for reservations booked and ticketed via our reservation 800 number.
Contract Number: 432262 (Ver 3)
Meeting Ticket Designator/Meeting Code: NY2NS
Group Ticket Designator: NGKZ5
Account Code: NY2NS
Minimum Number of Round Trip Passengers: 50 per meeting event flown on Delta Air Lines
Passengers must originate from two (2) or more cities
TRAVEL IN OR BETWEEN U.S./CA:
Discounts valid on Delta and applicable DL* Codeshare flights.
DELTA BOOKING CLASS PERCENTAGE OFF
F / J / C / D / Y / P / I 10%
B / M / H / Q / K / L 5%
U / T / V / X 2%
INTERNATIONAL DL*:
Travel allowed between Europe, Middle East, Africa, India, Caribbean, SJU,
STT, STX, Central/South America, Israel, Mexico, U.S. and Canada (does not
apply within/between U.S./CA). Discounts valid on DL and applicable DL*
Codeshare flights. Fare Class X / V discounts do not apply.
DELTA (DL) BOOKING CLASS PERCENTAGE OFF
J / C / D / W / Y / B / M 10%
I / Z / H / Q / K / L / U 5%
T 3%
INTERNATIONAL Transpacific Asia/Australia – US/CA DL*:
Travel allowed between Asia/Australia – U.S. and Canada. Does not apply
within/between U.S./CA). Discounts valid on DL and applicable DL* Codeshare
flights.
DELTA (DL) BOOKING CLASS PERCENTAGE OFF HANEDA JAPAN DISCOUNT
J / C / W / Y 20% 25%
D / I / B / M / H / Q / K 10% 15%
Z / L / U / T 5% 10%
X / V 3% 8%
Discount fares with United Airlines
We have partnered with United Airlines to offer travel discounts to our event.
Z Code: ZGJW Agreement Code: 739687
Event Location Airport: Fresno, CA, us(FAT)
Valid Travel Dates: 10 / 17 /2 019 – 10 / 28 / 20 19
When passengers fly to the Event Location utilizing the Z Code referenced above, this Agreement
provides the Discounts described below on United Flights. United Flights are flights operated by
United or operated by other airlines and branded United Express as well as the carriers listed
below.
• Flights via the Atlantic: Flights are marked and/or operated Air Canada (” AC”), Austrian
Airlines (” OS”), Tyrolean Airways (VO), Brussels Airlines N.C. (” SN”), Lufthansa German Airlines
(” LH”), Swiss
International Air Lines LTD (“LX” ). Additional carriers for travel within Europe, Middle East,
Africa and India may be permitted between select cities. Check the rule conditions in your GOS
system for these additional airline partners.
• Flights via the Pacific: United codeshare flights operated by All Nippon Airways (” NH” )
Note: united.com bookings and Canada Point of Sale itineraries only include United operated and
marketed flights and United codeshare flights operated by AC, OS, SN, LH, LX and NH. Canada Point
of Sale flights marketed by AC and all flights for Japan point of origin are excluded.
• Discounts: The following discounts are non-commissionable (including any retroactive commission)
and are not cumulative. Travel to the event must be for the purpose of attending the event and
within the valid travel dates indicated above.
• Discounts level applicable based on 1st letter of published tariff fare purchased.
• Please note no discount will be allowed on N booking class on all Basic Economy fares
• Within USSO States and Betwe e n USSO States and Canada
First Letter of Fare Basis Applicable Discount F,J,Y
10%
C,A,B,M,E,U,H 5%
D,Z,P,0,v,w,s,T,L,K,G 2%
(US 50 States / Canada / Mexic o / Central America ) to / from ( Europe /
Middle East / Arfica and India )
* Minimum night stays,3 days or per the published fare rule – least restrictive rule
applies ,
Note: No discount allowed for P class of service however P class is combinable
with below classes of service, No discount allowed for 0
class of service, however,0 class of service is allowed on AC operated flights in
combination with be low classes of service ,
First Letter of Fare Basis Applicable Discount’ A, M, U, H, Q, V, W,
S 10 %
F,J,C,D,Z,Y,B,E,T,L,K,G 5%
To/ From all other international destinations
First Letter of Fare Basis Applicable Discount F,A,J,C,Y,B,M,E,U,H
10%
D,Z,P,0,v,w,s,T,L,K,G 5%
A. Reservation Information :
US 50 States & Canada Customers: call your professional travel agency, book online via united.com
or call United Reservations Meetings Desk at 800-426-1122 and provide the z Code ZGJW and Agreement Code 739687 .
Passengers outside the USSO States & Canada: call your professional travel agency, book online
via united.com or email groupmeetings@united.com and provide your preferred itinerary, agreement
code and meeting Z code. Please allow 24 hours for email requests to be processed.
Travel agency bookings: To avoid debit memos and ensure tracking for United Meetings Rewards, the
Z-code must appear in the Tour Code box. Note: Do not add letters ·rr·inthe Tour Code box or any
other information in the Tour Code box other than the Z-code. Visit United Meetings Policies and
Procedures page included in this agreement for more information.
Visit www.united.com/meetingtravel and enter (Z CODE AND AGREEMENT CODE LISTED ON YOUR AGREEMENT WITHOUT SPACES) in the Offer Code box.
You may also call United Meeting Reservation Desk at 800-426-1122 Mon-Fri 8am – 10pm ET and
Sat/Sun 8am – 6pm ET. Booking fees are waived for Meeting reservations.
Please note that travel must be booked between (TRAVEL DATES ON AGREEMENT) in order to receive the discount.
Airlines:
Many major airlines fly directly into Fresno, California (the closest airport to Tenaya Lodge) – American, United, Delta, Aeromexico, Alaska, Frontier. Fresno (FAT is airport code) is about 1-1/2 hours driving time to Tenaya Lodge. Other airports are: Oakland (OAK airport code) is 3-1/2 to 4 hours driving time, San Francisco (SFO airport code) is 4 to 4-1/2 driving time, and Los Angeles (LAX airport code) is 4-1/2 hours driving time. All international airlines fly into Oakland, Los Angeles, and San Francisco. Rental car is necessary, or you could take Amtrak train from San Francisco and Oakland to Fresno. Then local transportation.
Arrival Instructions:
Upon arrival in Fresno, follow signs to baggage claim and ground transportation.
Rental Car
Rental car is the best way to get from Fresno airport to Tenaya Lodge, and also allows you to enjoy the scenery along the way. Most major rental car companies operate out of Fresno airport.
https://flyfresno.com/ground-transportation/
Avis Car Rental Discount
Your Avis Worldwide Discount or AWD number is D374526. When calling Avis at 1 (800) 331-1600 to make reservations, attendees should provide our reservations agents with this AWD number to ensure they receive the best available car rental rates. The AWD will be effective from seven days prior to the event until seven days after the event. Below is a hyperlink to Avis.com When this link is used, your AWD number will automatically be placed in the reservation detail. All rentals are subject to a driver’s license check and all drivers should be 25 or older with a major credit card. Any drivers between the age of 21-24 will incur an underage fee of $27 a day.
Taxi
Taxi is about $155 from Fresno airport to Tenaya Lodge, so maybe with several people it wouldn’t be too bad. Be sure to check with the taxi driver to confirm the price. Uber and Lyft offer rates of about $66.
Train:
You can take the Subway (BART) from San Francisco Airport to Richmond and then take the Amtrak train to Fresno. From the Amtrak station you would need to get a taxi, Uber, or Lyft to Tenaya Lodge, or rent a car.
Attire:
Business casual for meetings.
Business hours and local area:
Tenaya Lodge is located just outside the gates of Yosemite National Park and thus is in the middle of the National Park and Forest. It is self contained as it has several restaurants, a gift shop, and a small snack shop. The closest town is Oakhurst which is 13 miles to the south. Oakhurst has ATM machines, grocery store, gas service stations, and other stores. Hours of business are 9:00 to to 17:00. Fish Camp is a tiny little town about 1 mile away but only has a few establishments.
Climate:
Tenaya Lodge is situated at 5,288 feet in elevation on the southern border of Yosemite, above the heat of the Central Valley. In winter you may encounter snow on the last few miles to Tenaya Lodge.
- Road conditions: Highway 41 outside Yosemite National Park. For conditions within the park, call (209) 372-0200 then 1 then 1.
- Webcam: Have a look at our webcam for a live view of current conditions at Tenaya Lodge.
- Weather in Tenaya in October can be between 40 and 60. You need to be prepared for a range of temperatures.
Currency:
There is an automatic teller machine (ATM) in the lobby area of the hotel. If this is not an option to exchange money, it would be better to bring US Dollars with you, or exchange them at your entry point into the USA. The Hotel does not have money exchange and the banks are in downtown Oakhurst which is 13 miles away. The use of credit cards is readily available.
Electricity:
120V AC 60Hz.
Health:
There are no vaccination requirements for visitors to the United States. It is a good idea to make sure your tetanus, diphtheria and polio vaccinations are up to date before traveling. You can also check with your personal doctor to see if they recommend anything.
Insurance:
The Society of Wood Science and Technology is not responsible for the insurance of participants against personal injuries, sickness and theft or property damage incurred during the convention period. Concerned participants should obtain insurance coverage.
Mobile phones:
While most newer mobile phone models can be used in the United States, many older phones may not work due to different technologies. U.S. has both GSM and CDMA service so you need to check with your phone provider. You can buy prepaid SIM cards if your phone accepts them. You can also rent/buy temporary cell phones. One example of cell phone rental/purchase: www.mobal.com
Passport & Visa:
A foreign national traveling to the United States for tourism needs a visitor visa (B-2) or a Business B1 visa unless qualifying for entry under the Visa Waiver Program.
The Visa Waiver Program (VWP) enables most citizens or nationals of participating countries* to travel to the United States for tourism or business for stays of 90 days or less without obtaining a visa. Travelers must have a valid Electronic System for Travel Authorization (ESTA) approval prior to travel and meet all requirements explained below. If you prefer to have a visa in your passport, you may still apply for a visitor (B) visa.
You must be a citizen or national of the following countries to be eligible to travel to the United States under the VWP.
-
-
- Andorra
- Australia
- Austria
- Belgium
- Brunei
- Chile
- Czech Republic
- Denmark
- Estonia
- Finland
- France
- Germany
- Greece
- Hungary
- Iceland
- Ireland
- Italy
- Japan
- Latvia
- Liechtenstein
- Lithuania
- Luxembourg
- Malta
- Monaco
- Netherlands
- New Zealand
- Norway
- Portugal
- San Marino
- Singapore
- Slovakia
- Slovenia
- South Korea
- Spain
- Sweden
- Switzerland
- Taiwan*
- United Kingdom
-
Each Traveler Must Have a Valid ESTA
In order to travel without a visa on the VWP, you must have authorization through the Electronic System for Travel Authorization (ESTA) prior to boarding a U.S. bound air or sea carrier. ESTA is a web-based system operated by U.S. Customs and Border Protection (CBP) to determine eligibility to travel under the VWP to the United States for tourism or business. Visit the ESTA webpage on the CBP website for more information.
Updating Your ESTA
In most cases, your ESTA will be valid for two years. You also must obtain a new ESTA if you: (1) receive a new passport, including an emergency or temporary passport; (2) change your name; (3) change your gender; (4) change your country of citizenship; or (5) need to change your responses to any of the “yes” or “no” questions on the ESTA application.
You must have a passport that is valid for at least 6 months after your planned departure from the United States (unless exempted by country-specific agreements). For families, each member of your family, including infants and children, must have his/her own passport.
In addition, you must have an e-passport to use the VWP. An e-passport is an enhanced secure passport with an embedded electronic chip. The chip can be scanned to match the identity of the traveler to the passport. E-Passports must be in compliance with standards set by the International Civil Aviation Organization (ICAO). You can readily identify an e-passport, by a symbol on the cover. See the example below. More information about e-passports is available on the DHS website.
Time Zone:
PST (Pacific Standard Time) UTC-8 hours To see the time in relation to your time zone, check
https://www.timeanddate.com/worldclock/
Tipping:
Tipping of 15% to 20% is customary at restaurants and taxis. It is dependent on your interpretation of service.
Useful Telephone Numbers:
Country code: +1 Check your particular dialing codes
Dial 911 for fire department, medical services, or police
American Red Cross (559) 455-1000
Community Hospital and Medical Center, 48677 Victoria Lane , Oakhurst, CA 93644, PHONE:(559) 683-2992
Foreign Embassy Contact Addresses in California:
Embassies in Los Angeles: http://www.allembassies.com/embassies_in_usa_los_angeles.php
Embassies in San Francisco: http://www.allembassies.com/embassies_in_usa_san_francisco.php
Departure from California:
Depending on which airport you choose to fly into and out of, there are different airport setups. You should check the airport webpage before flying.