2021 Student Information
Student Poster Competition | Poster Guidelines | Student Travel Grant | Student Deadlines | Past Winners
Student Poster Competition
Tuesday, August 3, 2021
Little America Hotel Flagstaff, Ponderosa Room
Purpose
The purpose of the Student Poster Competition is to:
- Encourage student membership and participation in SWST
- Encourage student attendance at the SWST International Convention
- Recognize excellence in student research, and
- Improve the visibility of student research efforts
Eligibility
The competition will be held on Tuesday, August 3, during the Technical Poster Session of the International Convention.
All undergraduate and graduate students who are members of SWST may participate. If you are attending the Convention in Flagstaff, you will be considered a member as your fees include a 1-year membership.
There should be no coauthors on the poster session; however, faculty sponsors and funding agencies should be identified in both the abstract and poster display
Recognition
Before the competition, students will be presented a Certificate of Participation to display on their posters.
First place: $750 and a first place plaque
Second place: $500 and a second place plaque
Third place: $250 and a third place plaque
Winners will be announced at the Awards Presentation on Thursday, August 5. All participants will be announced in one of the SWST publications.
Application Procedures
To apply, a student must indicate in their abstract submission that they would like to participate in the Competition.
https://swst2021convention.exordo.com
Judging Procedures
Posters can be set up anytime beginning Monday, August 2 after 8:30. Posters must be removed by 17:00, Thursday, August 5. You MUST BE at your poster during the Poster Competition times in order to answer questions from the judges.
The abstracts and poster presentations will be evaluated by a committee of 4 judges on a 100-point scale:
Submitted abstract:
1. Soundness of research hypothesis (10 points)
2. Scientific writing ability (10 points)
3. Organization (10 points)
Poster presentation:
1. Scientific merit (newness, breadth of interest, potential impact of the research) (15 points)
2. Experimental design and thoroughness of investigation (15 points)
3. Validity of conclusions (15 points)
4. Organization and visual quality of presentation (15 points)
5. Response to questions of judges (10 points)
The chair of the Education Committee will have overall responsibility for the competition including selecting judges. Judges will not assess student posters on whose committees they serve. The chair of the judging committee does not vote except when one of the other judges is exempted. Posters must be presented in English.
Poster Guidelines
Size of Posters
• Poster dimensions – Usable size 228.60 cm (90 inches) wide by 101.60 cm (40 inches) high
• Velcro or push pins will be available to affix your poster to the board
• Posters should be designed accordingly with clear diagrams and text that can be read from a distance of 1.5 m.
All Poster presentations MAY SUBMIT a 4-8 page technical paper (due July 1, 2021 through the Ex Ordo system) to be published by SWST in a Proceedings USB given to all International Convention attendees, and then electronically published on the SWST web site. See Proceedings Guidelines
Student Travel Grants
The SWST Student Travel Grant Program provides partial support for travel expenses to attend the 2021 SWST International Convention. Students selected for support under this grant program will be expected to present a research poster at the Convention.
Each grant will consist of an award up to $500.
Travel Grant Application Process
Each application will consist of a completed SWST Student Travel Grant Application Form (PDF) and an abstract of 500 words or less describing the research topic to be presented at the International Convention. Abstracts will be evaluated for research hypothesis, scientific merit, organization and clarity of expression. Applications will be reviewed by the SWST Education & Accreditation Committee, with recommendations for funding made to the Executive Board of the Society.
Deadline for Travel Grant Application
Applications for Student Travel Grants must be submitted to the Executive Office in Madison by April 1, 2021. Applications will be reviewed by the Committee by April 15, 2021, with recommendation to the Executive Board. It is anticipated that grant awards will be announced by April 15, 2021.
Submit to Victoria Herian, Executive Director, SWST, email: vicki@dev.swst.org
Grants will be presented by Executive Director Victoria Herian at the International Convention immediately following the SWST Annual Business Meeting on Thursday, August 5, 2021.
Student Deadlines
1st September 2020: Call for abstracts out, as well as call for Student travel grants and Student Poster Competition participants
1st December 2020: Early registration opens
28th February 2021: Abstract submission closes
15th March 2021: Authors chosen by session chairs and notified
1st April 2021: Authors responses back to SWST for inclusion in program
1st April 2021: Student Poster Competition Abstracts, and Student Travel Grant applications submission closes
15th April 2021: Program will be settled
15th April 2021: Travel grant awardees notified
1st July 2021: Full papers due for proceedings – All oral and poster presentations may submit a 4-8 page technical paper via Ex Ordo system to be published by SWST in a Proceedings (USB) given to all International Convention attendees, and then electronically published via the internet on the SWST webpage. See guidelines for preparation and formatting of proceedings papers above.
25th uly 2021: Biographical information and .jpg format photo for oral and poster presenters due to https://swst2021convention.exordo.com
15th July 2021 Room block is released, and rates not guaranteed
15th July 2021: Online registration closes – Prices increased for onsite registration
25th July 2021: PowerPoint presentations for oral presenters and PDFs of posters uploaded to https://swst2021convention.exordo.com