Presenter Information
Call for Abstracts | Proceedings Guidelines | Poster Guidelines | Presenter Deadlines
NOTICE: Due to recent privacy laws around the world, Powerpoints will not be shared online now or after the Convention. You will need to speak to the individual presenter if you want more information about their presentation.
For Presenters: Call for Abstracts
Proceedings Guidelines (Submission of full papers are OPTIONAL)
All oral and poster presentations MAY submit a 4-8 page technical paper (due August 31, 2018). It is not required to submit the full paper, and if one is not received, your abstract will be used in the Proceedings.
All papers must be submitted in electronic format (Microsoft Word for text; TIFF or JPEG for figures) through the Ex Ordo system where you registered and submitted your abstract. Proceedings were published in a USB given to all International Convention attendees. Proceedings was also electronically published on the SWST website after the convention.
Poster Guidelines
The Technical Poster Session and Student Poster Competition was held on Tuesday, November 6 from 17:00 to 18:00 and Wednesday, November 7, from 16:00 to 17:00 in the Noyori Conference Hall Lower Level.
PLEASE NOTE POSTER SIZE
Poster dimensions – Usable size 1130 mm (44.4 inches) wide by 1630 mm (64.1 inches) high (see picture).
Tuesday Poster Session Authors can mount their posters anytime starting Tuesday, November 6 at 9:30 and must remove by end of Poster Session on Tuesday. Wednesday Poster Session Authors can mount their posters anytime starting Wednesday, November 7 at 8:00 and must dismantle their own posters after the Poster Session on Wednesday.
Posters must meet predefined size specification.
Posters should be designed accordingly with clear diagrams and text that can be read from a distance of 1.5 m.
The posters will be affixed to the panel by tape which will be supplied.
All Poster presentations may submit a 4-8 page technical paper (due August 31, 2018, via the Ex Ordo system) to be published by SWST in a Proceedings USB given to all International Convention attendees, and then electronically published on the SWST web site. See Proceedings Guidelines above.
| Due Date |
Description
|
|---|---|
| 30th April 2018 | Call for Abstracts due for oral and poster presentations. |
| 30th April 2018 | Student Poster Competition Abstracts due. See Guidelines |
| 30th April 2018 | Student Travel Grant Applications due |
| 15th May 2018 | Abstracts chosen by session chairs and notified |
| 1st June 2018 | Authors responses back to SWST for inclusion in program |
| 1st June 2018 | Program will be settled |
| 1st August 2018 |
Deadline for early registration. Please complete your registration by August 1, 2018 |
| 31st August 2018 | All oral and poster presentations may submit a 4-8 page technical paper (due August 1, 2018, via Ex Ordo system) to be published by SWST in a Proceedings (USB) given to all International Convention attendees, and then electronically published via the internet on the SWST webpage. See guidelines for preparation and formatting of proceedings papers above. |
| 1st October 2018 | Online registration closes |
| 1st October 2018 | Deadline for guaranteed Nagoya Tokyu Hotel rates in room block. Contact Ms. Kyomi Ito at kiyo.ito@tokyuhotels.co.jp After this date, the room blocks will be released. Rooms may be available but the rate cannot be guaranteed. See Accommodations. |
| 29th October 2018 | Biographical information and .jpg format photo for oral and poster presenters due to https://swst2018convention.exordo.com |
| 29th October 2018 | PowerPoint presentations for oral presenters and PDFs of posters uploaded to https://swst2018convention.exordo.com |