2023 Presenter Information

Call for Abstracts | Proceedings Guidelines | Poster Guidelines | Presenter Deadlines

NOTICE: DUE TO RECENT PRIVACY LAWS AROUND THE WORLD, POWERPOINTS WILL NOT BE SHARED ONLINE NOW OR AFTER THE CONVENTION. YOU WILL NEED TO SPEAK TO THE INDIVIDUAL PRESENTER IF YOU WANT MORE INFORMATION ABOUT THEIR PRESENTATION.

For Presenters: Call for Abstracts

An Abstract is required for all poster and oral presentations. Abstract submission opens December 1, 2022. Go to the link below to submit your abstract! https://swst2023convention.exordo.com/

Deadline February 15, 2023!

Questions? Contact Jeffrey Morrell at jmorrell@usc.edu.au or

Executive Director at execdir@dev.swst.org

Proceedings Guidelines (Submission of full papers are OPTIONAL)

All oral and poster presentations MAY submit a 4-8 page technical paper (due May 15, 2023). It is not required to submit the full paper, and if one is not received, your abstract will be used in the Proceedings.

All papers must be submitted in electronic format (Microsoft Word for text; TIFF or JPEG for figures) through the Ex Ordo system where you registered and submitted your abstract. Proceedings will be published on a USB to be given to all International Convention attendees. Proceedings will also be electronically published on the SWST website after the convention.

Poster Guidelines

The Technical Poster Session and Student Poster Competition will be held on Tuesday June 27, 2023.

Size of Posters

• Poster dimensions – Usable size 91.44 cm (3 ft) wide by 121.92 cm (4 ft) high
• Velcro or push pins will be available to affix your poster to the board
• Posters should be designed accordingly with clear diagrams and text that can be read from a distance of 1.5 m
• SWST is offering the opportunity for poster presenters to have their posters printed onsite for a fee of $45! Please send pdf of your poster to Executive Director by June 9.

All Poster presentations MAY submit a 4-8 page technical paper (due May 15, 2023, via the Ex Ordo system) to be published by SWST in a Proceedings USB given to all International Convention attendees, and then electronically published on the SWST web site. See Proceedings Guidelines above.

Presenter Deadlines

Important Dates

1^st December 2022: Call for abstracts out, as well as call for Student travel grants and Student Poster Competition participants

1^stJanuary 2023: Early registration opens

15^thFebruary 2023: Abstract submission closes – all abstracts must be submitted

15^th March 2023: Authors chosen by session chairs and notified

31^stMarch 2023: Authors responses back to SWST for inclusion in program

1^st April 2023: Student Travel Grant applications submission closes

1^st April 2023: Program will be settled

15^th April 2023: Travel grant awardees notified

15^thMay 2023: Early registration prices end

15^thMay 2023: Full papers due for proceedings – All oral and poster presentations MAY submit a 4-8 page technical paper via Ex Ordo system to be published by SWST in a Proceedings (USB) given to all International Convention attendees, and then electronically published via the internet on the SWST webpage. See guidelines for preparation and formatting of proceedings papers above.

15^thMay 2023: Biographical information and .jpg format photo for oral and poster presenters due to https://swst2023convention.exordo.com

9^thJune 2023: If you are having posters printed by SWST, they must be received by Executive Director by this date.

15^thJune 2023: Online registration closes – Prices increased for onsite registration

15^thJune 2023: PDF of posters to Executive Director for printing.

15^thJune 2023: PowerPoint presentations for oral presenters and PDFs of posters uploaded to https://swst2023convention.exordo.com